Privacy Policy

Collection and use of personal data relating to customers, suppliers and other contractors
We would like to draw your attention to the fact that we will collect and use the personal data you provide to us, as this is necessary in order to enter into and perform any agreement with you. This applies both to our (potential) customers and to parties from whom we purchase goods and/or services.

If you are a (potential) customer of ours, we use your details to send you a quotation, to determine the specifications or requirements that a particular product or service must meet, to supply goods or carry out work for you, to issue invoices, and to communicate with you smoothly and efficiently regarding the practical aspects of the agreement.

If you are a (prospective) supplier or other contractor, your personal data is also required for the conclusion and performance of the contract. In the context of procurement, this is necessary so that we can inform you of the specifications or requirements that a particular item or service must meet from our perspective, send you a request for quotation or place an order with you, to pay your invoices and to communicate with you smoothly and efficiently regarding other aspects of the contract.

You are not obliged to provide us with your personal data. However, if you do not provide us with any personal data, or if the data you provide is insufficient, we may not be able to carry out the activities mentioned above.

Disclosure to third parties
In connection with the performance of any agreement with you, we may need to disclose your personal data to parties that supply us with components, materials and products or carry out work on our behalf. Furthermore, we use external server space to store (parts of) our sales and purchasing records, of which your personal data forms part. For this reason, your personal data is provided to our server space provider. We also use Microsoft Office and its associated storage facilities for emails and other files.

Retention period for personal data
If you have requested a quote from us but have not become a customer, we will delete your data no later than one year after our last contact. Similarly, if we have received a quote from you but have not become a customer of yours, your personal data will be deleted no later than one year after our last contact. If you have become a customer of ours, or we have become a customer of yours, we will retain your personal data for a period of seven years following the end of the financial year in which the agreement with you was fully performed. The seven-year period corresponds to the period during which we are obliged to retain our records for the Tax and Customs Administration. At the end of this period, we will delete your personal data.

Use of cookies on this website
Cookies are small text files that are placed on your computer, tablet or smartphone when you visit our website. These text files store information that can be recognised by the website on a subsequent visit.

Our website uses functional cookies. We do this to make our website easier to use.

Analytical cookies enable us to see which pages are visited and what links are clicked on within our website. We use Google Analytics for this purpose. The information that Google collects in this way is anonymised as far as possible.

Your rights
You have the right to ask us to allow you to access your own personal data. Where there are grounds for doing so, you may also request that we supplement your personal data or correct any inaccuracies. In addition, you have the right to request that your personal data be erased or that the use of your personal data be restricted. You may also object to the collection and use of your data or lodge a complaint with the Dutch Data Protection Authority. Finally, you may request that we provide you with your personal data or transfer that data to another party.

To exercise your rights, please contact: Veenstra Group, De Holwert 10, 7741 KC, Coevorden, +31 (0) 524 599333 and info@veenstragroup.nl.

If you have any questions or would like further information about the collection and use of your personal data, please do not hesitate to contact us.